Advisory services to setup a new school in India.

Saarthi Management guides clients through every aspect of the school setup process, providing insights into operational challenges encountered throughout the project cycle. We meticulously safeguard the interests of promoters across the entire spectrum, commencing with project planning, legal framework, branding, marketing, recruitment, administration framework, staff training, and affiliations. Our dedicated school consultants excels in successfully establishing CBSE, ICSE, and State Government school projects.

Establishing a school requires meticulous planning, encompassing key aspects such as location, budget, services, board affiliation, vision, core team assembly, and syllabus development. To set the school apart, a strategic approach to marketing, PR, admissions, pre-launch campaigns, audience engagement, and a well-orchestrated opening ceremony is essential. School consulting services cater to specific needs, considering various stakeholders and decision-makers. The ultimate goal is to transform the school into a standout changemaker in the education industry.

Steps & Timelines involved in setting up a new school.

• Appointing School Consultants or School Advisory Team (Day 1)
• School Project Planning (Days 0-45)
• Establish a Trust/Society/Section 25 company (Days 45-60)
• Finalization of land to open the school (Days 0-60)
• Appointing School Architects to design the new school (Days 45-60)
• Master Plan & Building Elevation for establishing new school project in India (Days 45-105)

Services Module to set up a new schoolPre-Commissioning Stage & Compliances

Feasibility Study & Project Planning Services

Feasibility Study: Analyze the practicality and viability of the proposed school project considering market demand, regulatory requirements, financial resources, and technical feasibility.

Market & Location Analysis: Evaluate target market demographics, competition, infrastructure, and accessibility to identify the most suitable location for the school.

Entry Strategy: Develop a strategic plan for market positioning, target audience, pricing, and promotional activities to gain a competitive advantage in the Indian education market.

Project Recommendations: Provide actionable suggestions for curriculum, facilities, staffing, operational procedures, and branding to optimize school performance and meet market needs.

Detailed Financials: Prepare comprehensive financial projections, including revenue forecasts, cost estimates, investment requirements, and funding sources, to assess the project’s financial feasibility and profitability.

Legal & Compliance Consulting

Advisory on Legal Entity Formation: Guidance on establishing the appropriate legal entity for the school, including advice on forming a trust, society, or Section 8 Company, ensuring compliance with legal regulations.

Consultation on Asset Structuring: Advice on developing an asset arrangement model that best supports the school’s long-term goals, including asset allocation, ownership structures, and financial planning.

Guidance on Revenue Generation Models: Advisory on creating a sustainable revenue model, including tuition fee structures, fundraising strategies, and alternative income streams to ensure financial viability.

Advisory on Statutory Requirements: Statutory requirements for CBSE, ICSE, IGCSE, and IB affiliations, guiding you through the necessary processes, documentation, and compliance protocols.

Infrastructure Planning Services

Phase or Area Chart Preparation: Preparation of phased or single-phase area charts in line with compliance requirements, curriculum standards (CBSE/ICSE/State Board), and fee structures, compared to facility recommendations.

Site Plan Evaluation: Evaluation of site plans focusing on vehicular and pedestrian flow, including roads, pathways, parking lots, drop-off areas, and student handover zones.

Campus Zone Assessment: Assessment of various zones within the campus, such as academic areas, recreational spaces, administrative zones, and parking facilities.

Design Standards and Compliance Examination: Examination of design standards and regulatory compliance, including affiliation bylaws, adherence to the National Building Code (NBC), and considerations for lighting and ventilation.

Building Safety Inspection: Inspection of building safety measures, covering fire safety provisions like staircases, circulation areas, firefighting equipment, alarm systems, and physical safety barriers (handrails, railings, visual aids), as well as CCTV surveillance.

Accessibility Design Assessment: Assessment of accessibility design practices to ensure compliance with relevant standards.

Furniture Layout Review: Review of general furniture layout, limited to space planning considerations.

Architectural Design Services

Concept Design Services: Involves comprehensive site analysis, including land use, utility mapping, site limitations, development of a conceptual master plan with zoning and land use maps, building placement, circulation plans, landscaping, provides outdoor amenity plans, phasing plans (if applicable), sectional drawings, perspective renderings, project cost estimate.

Tender Package: Prepares detailed tender drawings, including architectural, structural, MEP (Mechanical, Electrical, Plumbing), fire-fighting, HVAC, interior, landscape designs, includes BOQs (Bills of Quantities), cost estimates, tender documentation (GCC, SCC, approved make lists).

Architectural Design Services: Creation of master/site plans, building floor plans, working elevations, skin sections, specific details like staircases, toilet layouts, boundary wall designs, additional detailed plans for essential elements like the lift machine room, parapets, railings, utility blocks.

Structural Design Services: Offers substructure and superstructure design, including foundation, column, beam, framing, plinth details, covers structural design for ancillary units, underground reservoirs, façade elements, landscape features like swimming pools.

MEP, Fire Fighting, and HVAC Design Services: Provides internal and external electrical plans, lighting, data, CCTV, alarm systems, equipment specifications, plumbing and sewage design, rainwater management, fire-fighting layouts, HVAC plans, tender documentation with BOQs, specifications.

Interior Design and Detailing: Divided into three stages: schematic design, design development, specifications, includes layout, space planning, material and finish selections, furniture plans, 3D visualizations, detailed tender packages.

Landscape Design Services: Develops preliminary concept landscape plans with sports and recreational facilities, grading plans, planting palettes, integrates irrigation, drainage, sewage management, provides detailed tender packages for the landscape.

Vendor Selection And Procurement Consulting

Procurement Scheduling: Develop a detailed timeline for purchasing goods and services required by the school, ensuring alignment with operational needs and project deadlines.

Requirement & Specifications: Clearly define the school’s needs and technical specifications for each purchase, including quantity, quality standards, features, and performance criteria, based on input from stakeholders.

Technical Comparatives: Conduct comprehensive evaluations and comparisons of different products, vendors, and service providers to identify the most suitable options. Analyze factors such as price, quality, reliability, durability, compatibility, and warranty terms to make informed procurement decisions.

Quality Approvals: Implement rigorous quality assurance measures to verify that procured goods and services meet the specified standards and requirements. This may involve conducting product testing, inspecting samples, and obtaining necessary certifications or approvals to ensure quality and compliance.

Negotiations: Engage in negotiations with suppliers and vendors to secure favorable terms, pricing, and conditions for procurement contracts. Utilize negotiation strategies to optimize value, minimize costs, and address any potential issues or concerns to achieve mutually beneficial outcomes.

Marketing Strategy & Creative Consulting

Branding & Identity Advisory
Our service begins with expert guidance on selecting the perfect school name, logo, and tagline, ensuring your visual identity truly represents your institution. We also offer advice on developing comprehensive brand guidelines and review office merchandise to maintain consistency across all brand touchpoints.

Creative & Strategic Consulting
We provide strategic planning assistance for your marketing initiatives, including setting a realistic budget and designing effective ATL/BTL marketing activities. Our team also develops a streamlined admission process flowchart to optimize operational efficiency.

School Website & Prospectus Advisory
Our advisory extends to your digital presence, where we review the website’s menu structure, content strategy, and essential functionalities. Additionally, we evaluate the design and printing specifications of your prospectus to ensure it meets high-quality standards.

Media, Advertising & Training
We guide you in selecting the right outdoor and digital advertising agencies by reviewing their design concepts and content strategies for hoardings, pole boards, and newspapers. Furthermore, we offer training sessions for your admissions team, ensuring they are well-prepared to execute these strategies effectively.

Advisory Services on Operational Framework

HR Policy Framework: Develop a comprehensive framework outlining principles, guidelines, and procedures for human resource management. Covering recruitment, onboarding, training, performance management, compensation, employee relations, health, safety, diversity, and legal compliance, it aims to establish clear expectations, promote fairness, foster a positive work environment, and support the school’s mission.

Governing Body & Committees: Establish a governing body and committees to provide oversight and strategic direction for school operations. Consisting of stakeholders such as trustees, administrators, parents, and community members, these bodies focus on areas like finance, academics, student affairs, and policy development, ensuring accountability, resource allocation, and transparency in governance.

Policy Manuals & SOPs: Develop detailed manuals and SOPs to document and communicate policies and procedures across various areas of school operations. Covering administration, academics, finance, facilities management, health, safety, and IT, these documents offer step-by-step guidelines for tasks and situations, ensuring consistency, efficiency, and compliance while serving as valuable resources for staff training and reference.

Recruitment Support

Staff Requirement Planning: Assess staffing needs based on student enrollment, curriculum, and administrative support to determine the optimal number and types of staff required.

Salary Budgeting: Allocate financial resources for staff salaries and benefits, considering industry standards and the school’s budgetary constraints.

Interview Conduction: Design a structured interview process to evaluate candidates’ qualifications, experience, and suitability for available positions.

Selection & Salary Negotiations: Identify qualified candidates for principal and teaching positions and negotiate terms of employment, including salary and benefits, to ensure alignment with the school’s budget and compensation policies.

Affiliation Advisory Services

Deficiency Audit & Documentation Guidance: Conduct a thorough audit to identify deficiencies and provide guidance on required documentation for CBSE affiliation.

Online Application: Assist in preparing and submitting the online CBSE affiliation application.

Preparation for Inspection: Ensure the school is compliant with CBSE standards and prepare for the inspection process.

Coordination with Inspection Committee: Coordinate the inspection visit, making necessary arrangements for committee members.

Inspection & Follow-Up: Facilitate the inspection process, address concerns, and follow up with CBSE authorities to track the affiliation application’s progress.